Administrative Secretary (General Government) part-time
VILLAGE OF SCHAUMBURG
Human Resources Department
101 Schaumburg Court
Schaumburg, IL 60193
The Village of Schaumburg is a thriving community of 75,936 residents located 12 miles west of O’Hare International Airport and approximately 26 miles northwest of the City of Chicago. The community is the base of the second largest concentration of retail, office and commercial activity in the state of Illinois. Of special distinction, the village was recently named one of the "Top Ten Best Places to Live" by Money Magazine, is ranked No. 5 overall in WalletHub's "Best Illinois Cities for Jobs" and, for the fifth year in a row, received the Distinguished Budget Presentation Award from the Government Finance Officers Association (GFOA) for meeting the highest principles of governmental budgeting.
The village employs approximately 600 employees in a variety of departments within the organization, such as police, fire, public works, engineering, finance, human resources, cultural services, community development, information technology, and transportation. Our employees work to serve the residents and strive to make Schaumburg the best community it can be.
NOW ACCEPTING APPLICATIONS FOR THE POSITION OF:
Administrative Secretary (General Government) part-time with an online application deadline of 03/28/2021. Interested candidates are encouraged to apply as soon as possible. Interviews will be conducted as applications are received.
STARTING SALARY RANGE: $27.43 - $30.51 per hour working up to 19 hours per week. Salary dependent on qualifications. The salary range for this position is $27.43 - $39.78.
WORK SCHEDULE: The preferred work schedule is Monday through Friday from 12:00p - 4:00p.
Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.
This position performs a wide range of administrative and office support activities for the department and/or managers to facilitate the efficient operation of the organization. Responsible for the day-to-day operations of the department including setting up and maintaining various file systems, scheduling appointments for the department director as needed and handling inquiries and concerns from the general public and other departments.
To succeed in this role, applicants will need to effectively and clearly communicate to a full range of people inside and outside the organization, prioritize multiple projects, and organize time and resources efficiently. We are looking to add a team member with the ability to shift gears comfortably and adapt and recover well to stress.
- Education equivalent to a high school diploma.
- A minimum of five years of experience as a secretary in an office with sound administrative work experience and responsibility.
- Proficiency with current computer software systems, including email, calendar programs, job specific software, and customer service systems preferred or within the first six months of employment.
Knowledge of office practices and procedures. Demonstrates good skill in developing and maintaining interpersonal relationships. Demonstrate skills in dealing diplomatically with others. Ability to function in and portray a professional/executive work environment. Considerable skills in spelling, punctuation, and grammar. Preferred knowledge of department or program policies. Knowledge of business math. Ability to use computer office systems provided by the Village. Ability to communicate effectively verbally and in writing.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
- This position works in a typical office setting.
- Prolonged periods of concentration proofreading, and extensive computer work.
- Ability to cope with numerous interruptions.
Part-Time employees are not eligible for benefits.
Candidate screening process may consist of an application review, skills testing, employability assessment, interviews, reference checks, and other job-related testing or verifications. Chosen candidates will be subject to a background and criminal history investigation, and qualifying pre-employment medical examination and drug screen.
THE VILLAGE OF SCHAUMBURG IS AN EQUAL OPPORTUNITY EMPLOYER