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Senior Accounting Technician

Senior Accounting Technician

Ventura County Community College District

Salary: $47,172.00 - $65,172.00 Annually

Job Type: Classified

Job Number: 2019-01491

Location: Districtwide (Ventura County CA), CA

Department: Districtwide

Closing: 1/20/2020 11:59 PM Pacific

This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, temporary and regular vacancies for the duration of the list, not to exceed one year. The immediate vacancy is a 12-month, 100% position located at Oxnard College.

Under the direction of an assigned supervisor, perform a variety of advanced technical accounting work in support of various college auxiliary functions, categorical programs, grants and/or district functions.
Representative Duties
Perform a variety of advanced technical accounting work in the preparation, maintenance and review of financial records, accounts, and reports; ensure compliance with established District policies, procedures, governmental regulations, and generally accepted accounting principles. E

Prepare, maintain, and evaluate financial statements, records, and reports developed for auxiliary functions, grants, and/or categorical programs to ensure accuracy, completeness, and compliance with established guidelines, rules, regulations, and procedures. E

Gather, review, and synthesize a variety of accounting and financial data; prepare routine and non-routine reports; develop, format, and revise technical and statistical charts, graphs, and flowcharts in order to present information. E

Assist designated departments, deans, and program administrators in the development, preparation, maintenance, and review of budgets for a variety of programs; monitor funds for income and expenditures; calculate, prepare, and revise budgetary data. E

Monitor contract and grant compliance for proper accounting and appropriate distribution and recording of expenditures; assist program directors with fiscal compliance issues; prepare required reports. E

Establish, monitor, and maintain a system of internal controls to safeguard college resources and ensure proper accountability. E

Verify, reconcile, balance and adjust a variety of complex accounts. E
Answer complex and non-routine inquiries from administrators, staff, vendors, or students regarding various records, budgets, accounts and programs. E

Review, audit, and process a variety of technical documents pertinent to payroll such as student worker authorizations, provisional employee authorizations, student payroll, and classified time sheets; distribute checks as assigned. E

Prepare, process, audit, and review a variety of financial documents such as requisitions, purchase orders, receipts, and inventory records. E

Prepare and process journal vouchers; ensure proper account codes are assigned to payroll, accounts payable, and other records. E

Collect, receipt, record and deposit monies for assigned accounts; sort and post to appropriate account; reconcile cash, receipts, and statements; resolve or assist in the resolution of discrepancies and errors; may serve as custodian of petty cash. E

Receive and record non-sufficient fund (NSF) checks; contact individuals by phone or in writing for payment of returned checks; send collection letters and past due notices as appropriate; place student accounts on hold when necessary. E

Perform accounts receivable functions such as receiving and recording payments, and balancing and reconciling monthly accounts receivable reports. E

Provide work direction and guidance to lower level staff. E

Maintain a variety of files. E

May operate a cash register, balance cash drawers, and prepare deposits and records pertaining to a variety of college transactions.

Perform other duties as assigned.

E = Essential duties
Minimum Qualifications
Any combination equivalent to:


An associate degree including or supplemented by at least 12 semester units of accounting coursework.


Three years of technical accounting experience.

Supplemental Information
This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by January 20, 2020.

The examination process will consist of any of the following components:

A) Multiple Choice Test = Qualifying (pass/fail)
B) Evaluation of Training and Experience (T&E) = Qualifying (pass/fail)
C) Technical Interview = 100% weighting on final score

Applicants must meet minimum qualifications stated by the filing deadline in order to move forward in the selection process. Those candidates who meet the minimum qualifications will be invited to the multiple choice test. The candidates with the highest passing scores on the multiple choice test will have their application materials reviewed during a Training and Experience Evaluation (T&E). A T&E is an assessment of training and experience that has prepared the candidate for the position. The candidates with the highest passing scores on the T&E will be invited to the technical interview. The examination process is subject to change as needs dictate. All communication regarding this process will be delivered via email.

Date: Monday January 27, 2020
Location: Ventura County Community College District
761 E. Daily Drive, Suite 200
Camarillo, CA 93010

Date Range: Monday, February 10, 2020 to Thursday, February 13, 2020
Location: Ventura County Community College District
761 E. Daily Drive, Suite 200
Camarillo, CA 93010

The above dates are subject to change. Candidates will be notified of any scheduling changes via email.


When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications nor for the purpose of determining salary placement if you are hired.

When completing the application and the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation. Advancement to the next step of the examination process will be limited to the candidates with the highest T&E scores.

All required documents must be submitted by the applicant. Human Resources Department staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.

All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.

Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. To search institutions that are recognized as accredited by CHEA or the U.S. Department of Education, visit or For a list of recognized organizations providing transcript evaluation services, visit

The Ventura County Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

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