Program/Project Coordinator, Senior (OCIP Coordinator)
SALARY: $66,505.71 - $106,143.02 Annually
OPENING DATE: 12/03/19
CLOSING DATE: Open until a sufficient number of applications has been received.
REQUIREMENTS AND PREFERENCES:
The Broward County Board of County Commissioners is seeking qualified candidates for Program/Project Coordinator, Senior (OCIP Coordinator) in the Risk Management Division.
This Job Announcement will remain open until a sufficient number of applications are received.
The OCIP Coordinator is responsible for managing several Owner Controlled Insurance Programs (OCIP) and/or Contractor Controlled Insurance Programs (CCIP)/ (Wrap-up) programs varying in size from small to large. The position requires account management, client relationship management, construction experience and occasional interface with the insurance market agent/broker on policies.
The ideal candidate should have proven experience in managing the set-up, implementation and conclusion of an OCIP, including the managing of brokerage and administrative services. As well as superior computer, verbal and written communication skills. At least 5 years relevant job experience in the field of insurance and risk management. Regulatory/Legal Knowledge of legislation and regulation pertaining to medical records access, general provisions of the Worker's Compensation Act, OSHA requirements for various medical surveillance programs, regulations pertinent to safety and health issues, physical examination protocols and medical requirements for construction. Working knowledge of the functional job requirements for various position functional requirements for jobs within the company in order to communicate with physicians regarding the accommodation of employees on restricted work duty. Well versed in construction site procedure and guidelines. Knowledge of County organization, policies, guidelines and management structure. Possess excellent customer services skills, including telephone and listening skills. Also advanced planning, organizational and prioritization skills and the ability to work within a team and foster teamwork. Proficiency in Microsoft Office Suite, Risk Management Information Systems (RMIS), and Wrap-up software are also desirable. Must be able to qualify for Homeland Security clearances.
OCIP Coordinator Job Description:
- Support the OCIP/CCIP broker provision of policy, underwriting and insurance placements, administrative services, pre-bid activity needs, enrollment process, contractor and subcontractor admittance and renewal activity, payroll data gathering/entering functions, construction volume services/changes.
- Ensure compliance over the OCIP broker's provision of ongoing functional services such as badging/contractor enrollment, certificate tracking, claims administration, safety and training, monthly/quarterly loss trending/reporting, site visits and meeting requirements, annual stewardship presentation and executive summary report, and annual carrier payroll/policy audits.
- Review of appropriate safety training programs for contractors and subcontractors.
- Provides administrative support to an assigned group of clients, which includes wrap-up accounts.
- Initiates renewal process for existing policies, and discusses and creates renewal strategy with agent/broker.
- Receives loss notices regarding accidents and injuries and analyzes and compares current exposures for renewal information.
- Reviews and summarizes marketing results and prepares proposals.
- Provides assistance with pre-meetings, wrap-up software, contractor interfaces, and contractor payroll.
- Resolves customer service inquiries that require research and interactions with carriers, brokers and/or agents.
- Reviews quotes and coverages for competitiveness and accuracy.
- Finalizes proposals and presentations in coordination with agent/broker.
- Prepares renewals and client information presentations and assists in preparing Request for Proposal (RFP) responses.
- Ensure that the OCIP broker provide coordinated, efficient, and cost-effective professional safety and loss prevention services.
- Meets with clients as needed or directed by the Director.
- Evaluation of the construction safety program.
- Review the monthly vendor loss control services.
- Participation in special loss control projects.
- Other duties as assigned.
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in business or public administration or closely related field.
(Two years of relevant experience may be substituted for each year of required education.)
Requires four (4) years of experience in a staff or administrative capacity managing special projects, programs or business operations appropriate to the area of assignment or closely related experience.
Special Certifications and Licenses Required
Possess and maintain a valid Florida Class E Driver's License based on area of assignment.
Preferences
- Bachelor's degree in Construction, Insurance, Accounting, Project Management, Risk Management or Business Administration; emphasis on construction and additional qualifications in law.
- Masters Degree from an accredited college in related field.
- Doctorate degree from an accredited college in related field.
- Associate in Risk Management (ARM) or Associate in Risk Management - Public Sector (ARM-P); Certified Risk Manager (CRM); Certified Risk Manager (CRM); and/or Associate in Claims (AIC).
- Certified Safety Professional (CSP); Associate safety Professional (ASP) and/or Graduate Safety Professional (GSP).
- Construction Risk and Insurance Specialist (CRIS).
- Certified Safety Management Practitioner (CSMP); and/or Occupational Hygiene and Safety Technician (OHST)
- Construction Health and Safety Technician (CHST); and/or Certified Safety and Health Manager (CSHM).
- 2 years Construction experience as a project manager or similar position.
- 2 years Processing and monitoring contractor pay applications, quotes, change orders, payroll analysis, accounting and/or audits for at least two years on construction projects.
- 2 years Procurement and contract negotiations experience.
- 2 years Procurement and contract negotiations experience.
- 2 years of Construction safety experience.
DUTIES AND RESPONSIBILITIES:
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
- Plans, develops, authorizes, implements, supervises and evaluates programs/projects, activities and services on a large scale with County-wide impact; facilitates inclusion, prepares reports, and analyzes and interprets data.
- Coordinates and manages all aspects of a program or project which has operational responsibility of a major scope, a large-sized budget and provides a critical County service.
- Assists Director and Agency Leadership by researching issues, creating memorandums, policies, procedures, reports, etc. and monitors/advises on staff compliance with policy and procedures.
- Conducts special research in conjunction with a project/program, analyzes data, and makes recommendations based upon research.
- Identifies and understands agency/business needs, contractual business requirements, and regulations governing local, state and other requirements, confidentiality obligations, warranties, liabilities, indemnification, termination clauses, breach, and remedies.
- Communicates business risks to project manager, senior/executive management, and approving authority for assessment and approval, while focusing on comprehending client-agencies' needs and business processes.
- Coordinates with state and local agency partners on projects and programs, community outreach, media relations and regional and various services; may assist with press releases and responses to media.
- Advises and assists the Department and Division Directors on all operational and technical matters related to the section(s) or function(s) assigned.
- Defines agency goals and objectives, develops and recommends policies and operating procedures.
- Administers internal/external communications and public outreach activities for Division; manages and coordinates outreach efforts with other County divisions as well as other local and state governments, and partnering agencies.
- Prepares Commission agendas, including editing, posting and planning.
- Provides assistance and training of agency staff and contracted services providers. May oversee the Agency's training program; schedules and/or delivers training and outreach opportunities for employees and the vendor community respectively.
- Plans, organizes and implements a compliance and monitoring program, conducts contract central audits, field documentation reviews, investigations or management studies.
- Performs related work as assigned.
WORK ENVIRONMENT:
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Typically performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. May vary by work location.
Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
Varies by work location.
SPECIAL INFORMATION:
Americans with Disabilities Act (ADA) Compliance
Broward County is an Equal Opportunity Employer. The ADA requires Broward County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with the Professional Standards/Human Rights Section.
Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
BROWARD COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER AND PROVIDER OF SERVICES
APPLICATIONS MAY BE FILED ONLINE AT http://www.broward.org/careers