Administrative Assistant
Essential Functions
Document processing
Data entry into the company Real Estate system.
Maintains scanning/filing system
Assist with assembling meeting materials
Perform other clerical duties such as filing, copying, collating, faxing, etc.
Superior attention to detail with the ability to multi-task
Greets and welcomes visitors in person or by telephone and directs calls; Ability to meet and exceed our customers' expectations with strong interpersonal skills
Maintains a clean and safe work area
Monitor and order office supply inventory and ability to lift items over 25 pounds
Monitor and maintain operation of office machines
Provide administrative support to company staff
Sorting and distribution of incoming mail and handling of outgoing mail
Maintain reception/kitchen/workroom areas/meeting rooms
Responsible for confirming all appointments
Work, communicate, place orders and work out shipping with a variety of vendors
Perform special projects and other duties as assigned
Job Specific Competencies
Administrative Skills- Performs a variety of responsible and confidential office, clerical and professional administrative duties.
Attention to Detail- Ensures one's own and others' work and information are complete and accurate.
Communication Skills- Listens, writes, and speaks effectively, and positively and professionally relates and interacts with co-workers and others.
Dependability- Consistently adheres to operational standards, arrives to work on time, ensures smooth operations and positive customer experiences, builds a productive workplace, is reliable, and improves team morale.
Independence- Works with minimal supervision.
Time Management- Manages time effectively when accomplishing tasks, projects, and goals.
Willingness to Learn- Willing to learn new skills or techniques